Built for yoga studio owners
MatCount holds your teachers' real availability, turns an open class into a sub request that the right people can claim in one tap, and adds up pay from the classes that were actually taught. You run the studio; the schedule stops running you.
What the week really looks like
Nobody opened a studio to spend their evenings chasing eleven people across three apps. Here is where the hours and the money quietly go.
One text to fourteen teachers, six replies, two of them from people who were never free that night anyway. The average studio owner we talk to spends 5 to 7 hours a week on coverage messages alone.
About $340 of your time a monthWhen nobody claims a slot in time, the class gets pulled the morning of and twelve students find a locked studio door. Each cancelled evening class costs a mid size studio roughly $210 in class passes and a handful of memberships that quietly lapse.
$210 per cancelled classRates differ by teacher, by class type and by whether the room hit fifteen heads. Rebuilding that in a spreadsheet on the first of the month takes an afternoon and still produces two corrections.
4 hours and 2 corrections a monthGood teachers leave for the studio that answers quickly and pays on time. Replacing one experienced vinyasa teacher costs a studio around $1,800 once you count auditions, sub coverage and the students who followed her.
$1,800 per teacher lostHow it works
Set it up once with your recurring grid and your teacher rates. After that the studio runs on the same rhythm every week.
Each teacher marks her recurring availability and blocks off the weeks she is away, from her phone, in about four minutes. You stop guessing who is free on a Thursday morning and you stop asking.
Tap the class, tap send. MatCount notifies only the teachers who are qualified for that style and available at that hour, and the first one to claim it takes the class. Everyone else gets a note that it is covered.
The studio board, the teacher's own calendar and your booking platform all show the new name within seconds. The front desk does not have to be told, and the students who booked get the correct teacher.
Every taught class carries its rate, its head count and its bonus rule, so the pay run for the period is already written when you open it on the first. You review it, approve it and export it to your payroll provider.
What is inside
No student booking, no marketing funnels, no modules you will never open. Six tools, each one earned by a real Tuesday.
A single grid showing who can teach which hour, by style and by room, with vacation blocks already applied. Sort by qualification when you need a prenatal or a heated teacher specifically.
Send an open class to a filtered pool and let the first qualified teacher claim it, or hold it for a named short list for two hours first. Requests expire on a schedule you set so nothing sits unanswered overnight.
Set a base rate per teacher, a different rate for workshops and privates, and a head count bonus that starts at whatever number your margin allows. The rules run themselves once they are written.
Each period closes into a line by line pay run per teacher, with taught classes, substitutions, workshops and bonuses separated. Export to CSV for your payroll provider or to a formatted PDF your teachers can read without calling you.
Two way sync with Mindbody, Momence, Walla and WellnessLiving keeps the public teacher name correct the moment a sub claims a class. Anything else connects through a calendar feed and a CSV import.
Every request, claim, decline and rate change is logged with a name and a time, so a disagreement about who was asked takes ten seconds to settle. It is also the trail your bookkeeper wants at year end.
What changes
These come from 412 studios on MatCount, measured against the twelve weeks before they moved their schedule over.
Because the request only reaches teachers who are qualified and free, the first claim usually lands before you have put your phone down. Studios that used a group chat were averaging just over three hours.
Requests escalate on their own: named short list first, then the full qualified pool, then a text reminder ninety minutes before the deadline you set. Fewer than one class in twenty five still needs your personal phone call.
Coverage messages, availability questions and the monthly pay spreadsheet were the three big drains. Owners get that time back and most of them spend it on the floor teaching instead.
Cancelled classes drop, pay corrections stop, and teachers stay longer because they are paid accurately on a date they can predict. A 60 student studio in Portland measured that figure across its first three months.
A week on the board
Not a promise, a rhythm. This is the pattern the studios on the roster settle into by their third or fourth week.
You open the week ahead and see three gaps: a Wednesday 12:00 restorative, a Friday 6:15 vinyasa and a Saturday workshop slot. Three taps sends three requests to the qualified pool. Two are claimed before you close the laptop.
Replaces a 40 message threadShe marks the class as needing cover from her own phone at 5:40 a.m. The request goes to the four teachers who teach heated and are free at that hour, and the class is claimed at 5:51. You read about it afterward.
No 6 a.m. phone call to youYou add her, tag her styles, set her rate and send an invite. She sets availability that evening and is in the pool for the following week. Nothing about your bill changes, because you pay per studio.
Ten minutes, no extra chargeTaught classes, subs, workshops and head count bonuses are already totaled per teacher. You scan the lines, fix the one workshop split you want handled differently, approve it and send the export to payroll.
Twenty minutes instead of an afternoonMindbody, Momence, Walla and WellnessLiving sync both ways with the teacher name on your public schedule. Google Calendar and Apple Calendar feeds keep each teacher's own week correct.
Teachers use it on a phone in a hallway between classes, so it stays a small number of large taps. There is no app to download and no password to reset before a 6 a.m.
Schedule history, teacher records and every pay run export to CSV whenever you want them. If you leave, you leave with the full file, not a screenshot.
From the studios
Three studios, three very different rosters, the same Tuesday problem.
"I had a teacher text me at 9:40 on a Sunday night about the 6 a.m. I posted the sub request from bed and it was claimed before I finished brushing my teeth. That used to be an hour of my life and a bad night of sleep."
"The pay run is the part I did not expect to care about. Eighteen teachers, four rate tiers, workshop splits, and it comes out right on the first without me rebuilding a spreadsheet. My bookkeeper asked what changed."
"We run two rooms across two neighborhoods and I could never see who was actually free. Now I look at one board, I know, and my teachers stopped feeling like they were being chased. Retention on the roster is the best it has been in six years."
Pricing
Add a sub to your roster in the middle of a busy August and your bill does not move. Each studio plan is charged once a month in US dollars, and you can end it whenever your schedule changes.
$49 per month
One location, one room or two, up to a roster of fifteen teachers with everything in the core toolkit.
$99 per month
For a busy single location with a deep bench, workshops and teachers on more than one rate.
$199 per month
Two studios under one roster, with teachers who move between them and pay that stays separate.
Every plan is billed monthly in USD and can be cancelled at any time from your billing screen. No setup fee, no annual contract, no per teacher charge. Running three or more locations? Ask us in the form below and we will price it with you.
Questions owners ask us first
Single Studio is $49 per month, Studio Plus is $99 per month and Two Locations is $199 per month. Plans are priced by studio location, not by teacher, so adding a new sub to your roster in September does not change your invoice. Every plan includes the availability board, sub requests, the pay run and unlimited teacher accounts. Billing is monthly and you can cancel whenever you want.
Most studios are running a live schedule the same week. You send us a spreadsheet or a screen share of your current weekly grid and we import the recurring classes, rooms and teacher rates for you. Teachers get an invite by text or email and set their availability in a few minutes on a phone. The first pay run usually happens two weeks later, once a full cycle of taught classes has been recorded.
Your schedule, teacher records and pay data are stored on encrypted servers in the United States and are never sold or shared with advertisers. Teachers only see their own classes, their own availability and their own pay history. Owners and managers see everything for their locations, and every rate change is recorded with a name and a timestamp. You can export your full data set to CSV at any time, including after you cancel.
No, and it is not meant to. MatCount runs the teacher side of the schedule while your booking platform keeps handling student reservations, memberships and payments. We sync the class grid with Mindbody, Momence, Walla and WellnessLiving, so when a sub claims a class the teacher name on your public schedule updates too. If you use a platform we do not sync with yet, a calendar feed and a CSV import cover it.
You cancel from the billing screen in your account and the plan stops at the end of the current month. There is no cancellation fee, no notice period and no annual lock in. Before you leave, export your schedule history, teacher list and pay records as CSV files. Your account stays readable for thirty days after cancellation so nothing is lost in a rush.
MatCount is built around offering classes, not assigning them. A sub request goes out to the teachers whose stated availability matches, and a teacher chooses to claim it or ignore it without any prompt from you. The pay run records what each teacher agreed to and what they taught, at the rate on their own contract, which is exactly the paperwork your accountant asks for. It does not file taxes or issue 1099s, so keep working with your payroll provider or CPA for that.
The Studio Desk
The Studio Desk is our magazine for yoga studio owners: teacher pay, class schedules, insurance, leases and the daily work of keeping a roster covered. Here are the three newest pieces.
Talk to us
Tell us how many teachers you carry, which nights are hardest to cover and what your pay period looks like today. We will show you the same week rebuilt in MatCount, on a call of about twenty five minutes, with your own class grid on the screen.
Every note from a studio gets an answer inside one business day, most often before the first morning class. If email suits your teaching hours better, reach us at jimenezjulien42@gmail.com.
Already running a studio on MatCount and need a hand? Same address, same day.
One reply from a person who has looked at your grid, no automated sequence and no sales cadence. Prefer email? Write to jimenezjulien42@gmail.com.
