Free tool
Yoga class break-even calculator
Put in your average headcount, revenue per visit, teacher pay and overhead per open hour, and see whether that slot pays for itself.
Free tool, no sign up
Sub coverage load calculator
See how many classes need covering each month, how much of your own time that takes, and how many teacher messages it generates.
Nobody budgets for coverage. It arrives as a text while you are cooking, and it leaves as forty minutes you never wrote down anywhere. Over a year those minutes add up to a number most owners are startled by the first time they see it.
This calculator gives you that number from four honest inputs. It is not about blaming teachers for having lives. It is about knowing what the current process costs you, so you can judge whether a request and claim flow is worth its price.
Your result
Classes needing coverage each month
12.7
Your weekly grid times a normal month, at the sub rate you entered.
Your hours a month on coverage
5.1
Owner time spent finding a teacher, not time spent teaching.
Teacher messages sent each month
102
Every ping lands on a teacher who mostly cannot take that class.
Evening hours a year on coverage
27.5
Hours of your own evenings each year, counted from the late requests only.
The message count is the one to watch, because roster fatigue shows up as slower claims long before anyone tells you they are tired of the chat.
Why the message count matters more than the hours
Owners focus on their own time, but the number that decides whether coverage keeps working is how many irrelevant pings each teacher gets. A yin teacher asked eleven times a month to cover hot classes she cannot teach stops reading the thread, and then she stops answering the one request that was actually for her.
Narrowing requests to teachers approved for that style and level cuts the message count without cutting the pool that can genuinely help. That is the whole reason MatCount asks which styles each teacher is cleared for before it ever sends a request.
Where the sub rate really comes from
Sub rates are not evenly spread across the grid. Early mornings, the Friday evening slot and the weeks around holidays carry most of them, and a teacher training weekend can pull three regulars off the public schedule at once.
Track your rate per time slot for a quarter rather than as one studio wide figure. Once you see that the 6am is behind half your late requests, you can fix the schedule instead of trying to fix the people, which never works for long.
Questions about this calculator
What is a normal sub rate for a yoga studio?
Most small studios land in the range of five to ten percent of classes over a year, with spikes around holidays and training weekends. If you are well above that, look at how far ahead you publish the grid before you look at the roster.
Should I count the time teachers spend too?
It is worth doing separately. Multiply the message count by the seconds each teacher spends reading and deciding, and you get a sense of the goodwill the current process is quietly spending on your behalf.
Does a claim based process really cut this time?
It removes the part where you referee. The request goes out once to the teachers who can take the class, the first tap settles it, and everyone else is told it is covered. What remains is the exception, not the routine.
More free tools and working documents
Working document
The sub coverage policy template for yoga studios
A one page policy you fill in with your own windows, claim order and pay rules, so nobody has to negotiate coverage at ten at night.
Check that figure against what really happened
The number on this page came from your own estimates, and estimates about attendance and sub rates are generous by nature. MatCount produces the same number from the record: every class taught, every claim by the teacher who actually stood at the front of the room, every per head amount over your threshold. We will build one month of your studio on a call so you can see the two side by side.